HR Personal

  • Other
  • Portland, OR, USA
  • Full Time

The Art Collection Registrar for the Jordan Schnitzer Family Foundation is responsible for performing and overseeing all aspects of care, safety, handling, and documentation of an active collection which currently exceeds more than 13,000 objects, primarily works on paper. Must have a thorough knowledge of and experience in all hands-on aspects of registration work including the coordination and scheduling of outsourced conservation. The applicant is expected to be able to work independently and as part of a team with flexibility and excellent communication skills.



  • Data entry of new acquisitions
    • Familiarity with Art Systems database a plus
    • Process invoices and maintain artist and vendor files
    • Research object data, i.e. series titles, publisher, printer, etc. using Catalogue Raisonns as available.
    • Maintain consistent field protocols
  • Receive all incoming shipments of new art and work returning from conservation
    • Review and sign BOLs verifying pieces count and condition of packing
    • Inventory, update locations, condition report, label, and store
    • Obtain/create installation instructions for works that require them
  • Identify conservation needs for new and existing work and track treatment
    • Work with outsourced conservator on scheduling conservation
    • Work with preparator to pack work for shipping and track shipment
    • Obtain and enter treatment reports in the database
    • Notify Publication Coordinator to schedule post-treatment photography
  • Facilitate safe and proper storage conditions including packing and environment for long-term storage
    • Work with art handlers to assess housing of art
    • Work toward switching out all non-archival materials
    • Create packing instructions for crated works as needed
  • Work toward having an ID photo and condition report on all work in the collection
    • Identify all works without a condition report and create schedule to address them
    • Take ID photos of any work that does not have one in database
  • Assess all "Time-based" art
    • Determine if the work is operable
    • Review, request, or create packing and operation instructions
    • Determine and discuss with Collection Manager any work with limited life span
  • Update insurance values as needed and produce quarterly insurance updates
    • Work with Exhibition Registrar to research updated insurance values for work going on loan
    • Run and submit quarterly reports to insurance broker
    • Complete quarterly spreadsheet with owner totals
  • Keep inventory of art work in regional offices and other long-term locations performing annual review
    • Create and maintain "Featured Artists" biography books to offices with art in them.
    • Print wall labels for semi-permanent installations.
  • Other duties as assigned by the Director of Collections



  • Excellent project management skills
  • Ability to work independently and as part of a team
  • High level of written and oral communication skills
  • Accuracy and attention to details
  • Ability to be flexible and manage multiple projects at the same time
  • Excellent knowledge of art handling practices, particularly with works on paper
  • Strong computer skills, including Microsoft Office suite and Photoshop, Art Systems a plus



  • Bachelor's degree in art, art history, or related field
  • Three years of experience in museum registration


We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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